Certificate of Insurance (COI) Requirement

All exhibitors at the Great Canadian Trade Fair & Sale must provide a Certificate of Insurance (COI).

Coverage Required: Commercial General Liability or Special Event Coverage. Minimum coverage: $2 million.

Certificate Holder:
Sherwood Park & District Chamber of Commerce
The Great Canadian Trade Fair & Sale
100 Ordze Avenue, Sherwood Park, AB T8B 1M6

If you already have your COI, please upload it below. If you are still obtaining it, you may submit it later by emailing projects@sherwoodparkchamber.com. All COIs must be submitted before the Great Canadian Trade Fair begins.

Exhibitor Agreement

In consideration of these premises and of the mutual covenants of the parties, the Sherwood Park & District Chamber of Commerce (hereinafter referred to as “Management”) does hereby demise, let and lease unto the undersigned (hereinafter referred to as the “Exhibitor”) and the Exhibitor does hereby hire and take from Management exhibition space at Sherwood Park, Alberta, subject to the terms, conditions and regulations as set out in Schedule “A” upon the following terms and conditions.

Cancellation Policy

Upon cancellation of this contract by the Exhibitor (whether or not the space is resold), the Exhibitor will be liable to the Chamber for 50% of total space cost if cancellation is received prior to 30 days before (March 11, 2026) commencement of contract, and 100% of total space cost if cancellation is received after that time. All cancellations must be received in written form.

Rental & Contract Execution

Subject to Management’s discretion, booths may be reserved by remitting a non-refundable deposit of 50% of total cost with this completed application. The balance is to be paid by February 16, 2026, or deposit is forfeited. Credit Card or dated cheques are acceptable. Deadline for Final Payment, Wednesday, February 16, 2026. It is understood by the Exhibitor that Management may not be able to assign the Exhibitor the space requested. In that event, Management shall notify the Exhibitor of the available space. In the event that more than one Exhibitor applies for the same exhibit space(s), that space will normally be awarded to the first Exhibitor forwarding the required payment on said space. Management reserves unto itself sole and absolute discretion to award and allocate exhibit space. The lease will commence April 10, 2026 and end April 12, 2026.

• If paying by cheque, 50% deposit dated upon signing this contract and issue a post dated cheque for the remaining balance.
• Receipt for second payment will be supplied only on request.
• After February 16, 2026, 100% of the rental cost is due upon approval/signing of this contract

Space Assignment

It is understood by the Exhibitor that Management may not be able to assign the Exhibitor the space requested. In that event, Management shall notify the Exhibitor of the available space. In the event that more than one Exhibitor applies for the same exhibit space(s), that space will normally be awarded to the first Exhibitor forwarding the required payment on said space. Management reserves unto itself sole and absolute discretion to award and allocate exhibit space. We do not restrict how many industries/businesses of the same nature are participating in the Trade Show. We do not guarantee that like businesses will not be in the same vicinity. A like business may book a location near you after you reserve space due to booth preference or availability.

Waiver of Liability

Sherwood Park & District Chamber of Commerce

100 Ordze Avenue, Sherwood Park, AB, T8B 1M6

Attention: Sherwood Park & District Chamber of Commerce

Re: The Great Canadian Trade Fair & Sale - Millennium Place -April 10-12, 2026

Schedule A Contract Conditions

The Exhibitor agrees:

1. To abide by the terms and conditions set forth in this contract between the Exhibitor and the Sherwood Park & District Chamber of Commerce (“Management”).
2. To observe and abide by all rules and directives of the Management including those in respect of set-up and take-down procedures and observation of fire regulations, food safety, and public safety (i.e.: gas & propane powered vehicles or equipment on display).
3. To permit the officers of the Management or any person authorized by them at any time to enter upon and inspect the licensed area.
4. Not to assign or transfer this contract.
5. To use the space for the purpose and for those products as listed on the Exhibit Space Lease Application. The Exhibitor agrees the allotted space shall not be assigned, shared, or subleased in whole or in part except with the written approval of the Management.
6. To have an authorized representative in attendance in the booth at all times when the show is officially opened. Failure to comply with this regulation may result in removal from the show.
7. To store in the booth only those goods or merchandise actually on display or for sale. Nothing shall be done or permitted by the Exhibitor in or about the booth area which shall be or result in a nuisance. The Management reserves the right to limit the generation of noise, smell, dust, smoke, litter, method of operation, creation of safety hazards or any other result which may be objectionable or otherwise distract from or be out of keeping with the character of the show as a whole. Booths must be maintained in a neat and orderly manner throughout the show. Preparation and/or serving of food or beverages of any kind without written permission of the Management is prohibited.
8. At no time to use electrical or other services in the booth which shall exceed the capacity of any transmission equipment so as to constitute a hazard. The Management’s determination of what constitutes hazards shall be binding upon the Exhibitor.
9. To comply with all valid federal, provincial, and municipal legislation, regulations, by-laws, resolutions, and standards including, without restricting the generality of the foregoing, maintenance of insurance in such amounts and for such coverage as is required by any federal, provincial, or municipal regulators or licensors of the Exhibitor’s business.
10. The Exhibitor is responsible for all damage caused by the Exhibitor to the facility and to all property owned or leased in connection with the show by Management, howsoever such damage is caused. Management will maintain a security service and take reasonable precautions to safeguard the Exhibitor’s property; however, Management assumes no liability for loss or damage through any cause, of goods, exhibits or other materials owned, rented, or leased by the Exhibitor. The Exhibitor shall indemnify the Management and Strathcona County and hold them harmless from and against all liability, claims, damages, or expenses for or arising out of any act or neglect by the Exhibitor, its servants, employees, agents, invitees, or licensees in and about the booth. In the event it becomes necessary to restrict any installation or activity or to evict an offending Exhibitor, the Management is not liable for any refund of exhibit space rental or any other expenses incurred by the Exhibitor.
11. Good Neighbor Policy. Any items in your display or booth must not obstruct the view of the first 3 feet from the aisle on either side of your booth, nor may any item or article in your booth be taller than 8 feet. Any free-standing displays or any display material within the front 3 feet of your booth cannot be taller than 4 feet in height. All exhibitor materials including floor carpeting must remain within the exhibitor’s plotted space. The purpose of this policy is to allow the public to see past a booth to the next booth as they approach. Each booth will be checked for compliance with this policy prior to the show opening. Non-compliance may result in expulsion without refund. Any variance to this policy will require PRIOR APPROVAL of the Trade Fair Committee. No placard, stickers, or other signage relating to non-exhibiting firms will be allowed in individual exhibits or anywhere else in the Show. Horns, bells, alarms, or flashing lights will not be permitted. No amplifiers or loud speakers may be operated in individual exhibits without permission from the Sherwood Park & District Chamber of Commerce and must not interfere with neighboring exhibitors. Self-contained automatic motion picture equipment, slide projectors, DVD players, or other audio-visual equipment may only be operated if it does not interfere with neighboring exhibitors.
12. We do not restrict how many industries/businesses of the same nature are allowed into the Trade Show. We do not guarantee that alike businesses will not be in the same vicinity. An alike business may book a location near you after you reserve space, due to booth availability or exhibitor choice.

Health & Safety Protocol

Food Vendor Booths

Each food vendor booth will be considered its own place of business, therefore, will be obligated to follow health and safety measures provided by provincial and municipal Public Health Programs and Sherwood Park Chamber of Commerce. There protocols must adhere to AHS procedures.

The following measures should be considered by each exhibitor:

• In the event that you are not feeling well or are sick, please stay home
• Proper and frequent hand hygiene. Provide hand sanitizer to workers and participants
• Sanitation of high touch surfaces using disinfectant and cleaning materials

Food & Beverage Serving

No cooking on site. All food and drink should be individually packed in disposable containers. Food sampling must be approved by the Chamber. Food vendors that sell or serve products considered as high-risk food must provide a copy of their Food Handling Permit copy. All food exhibitors are required to fill out the AHS Special Food Vendor Notification Form 19882. Kindly please submit the filled-out form and required documents to the Chamber as soon as possible with the rest of your contract package. Please see the link for more details: https://www.albertahealthservices.ca/ assets/wf/eph/wf-eh-special-events-temporary-food-establishment-vendor-package.pdf

Personal Services Booths

Personal service booths and staff shall ensure that they are well equipped and will operate according to AHS requirements on cleanliness and sanitation of their equipment, tools, and space at all times. Please see the link for more information: https://open.alberta.ca/dataset/71d9b238-0ec3-4f2d-8ac7-5510b46900a0/resource/6d224d18- 1c63-4f5d-8ba5-d71b98ef5c83/download/health-personal-services-standards.pdf

Life Safety Requirement Summary: Special Event Exhibitors

• Emergency exits must be kept clear of obstructions at all times to meet egress requirements.
• Exit signs are to be visible above each exit and unobstructed (e.g. by booth separations)
• Aisles are to be kept clear and maintained at their full width.
• Keep all exterior doors, fire department connections, and fire alarm manual pull stations clear and accessible at times.
• Ensure an easy and safe means of egress from your booth display.
• Motor vehicles inside a display building are to have fuel caps locked or secured, vehicle batteries disconnected, and keys are to be provided to the management of the facility to aid in their removal in the event of an emergency. Fuel levels should be the lesser of 25% of the tanks capacity or 20 liters.
• Small engines, including ATV’s, should only have enough fuel in the tank to drive the units in and out of the buildings, tank caps secured and batteries disconnected where applicable.
• Bottled gas cylinders (e.g. propane, natural gas) are not to be used within a building without the approval of a Fire Safety Codes Officer.
• Compressed gas cylinders (e.g. helium bottles) are to be secured from falling.
• No lit candles or other open flame devices are allowed. Exception is portable fuel warmers (e.g. Sterno) provided the set up meets the approval of a Fire Safety Code Officer.
• Each food booth using cooking/heating devices will require a minimum of a 2A 10BC extinguisher. Cooking oil type fryers require a ‘K’ type extinguisher. This description is found on the ULC (safety rating) label on the extinguisher. All portable fire extinguishers must display a service and maintenance tag from a certified agency dated within the past 12 months. New fire extinguishers are exempt from the first annual maintenance if proof of purchase is provided.
• When group seating is provided, ensure that aisle width and seat placements meet the Alberta Fire Code.
• No use or storage of dangerous goods products on-site without prior approval of Fire Safety Codes Officer.
• Ensure that the proper electrical wiring and extension cords (only 3 prong extension cords) are utilized. Connections must be secure with no wires or plugs exposed. Keep combustible materials away from sources of potential sparking such as electrical boxes and outlets.
• Use only lighting that is approved for sale and use in Canada and is either CAN/ULC or CSA labelled. Ensure all light fixtures that produce heat are kept away from combustible materials (e.g. curtains, decorations, product displays).
• Design and furnish the display so that the chance of a fire is eliminated wherever possible. Minimize the amount of combustible materials/products presents in and around the booth.
• Be aware that some select exhibitors are designated as Fire Safety Wardens. Ensure that all persons working at each exhibitor booth is aware of the fire procedures and, in the event of an emergency know to follow the direction of the Fire Safety Wardens. Providing it is safe to do so, the Fire Safety Wardens will remain at the emergency exits to provide a security “watch” over the displays. The Fire Safety Wardens are directed to prohibit anyone from entering until the Fire Department has announced an “all clear”.
• All food trucks and mobile cooking operations are required to undergo inspections from Fire Prevention, Planning and Development, and AHS in order to operate within Strathcona County. Failure to obtain the appropriate inspections will result in being unable to operate within the County, including on private parking lots or other special events. In such cases, you would be required to vacate the premises.

*It is the responsibility of the Coordinator of the exhibit show and the Management of the facility utilized to inform the special event participants of these safety requirements